| | | | | | | | Meeting Date:
| April 13, 2021 | Agenda Item:
| Request Approval of Lawrence Engineering Group proposal for design services of the HVAC and associated plumbing, electrical, and structural design for the District Office Server Room | | Responsible Staff:
| Todd Lile, Superintendent
Sandon Schwartz, Deputy Superintendent
Joseph Halford, Director of Information Technology | | Agenda Placement: | Old Business | | Effective Dates: | 4/14/2021 |
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| | | | | | | | At the July 21, 2020 Board meeting, staff delivered a presentation that provided details to install the Virtual Desktop Infrastructure (VDI) for the Career Technical Education (CTE) students. During the presentation, staff discussed the need to refresh the Data Center in order to implement the new VDI solution.
At the September 22, 2020 Board meeting, District staff received approval to refresh the data center and proceed with the installation of the Virtual Desktop Infrastructure for Career Technical Education. As had been previously discussed, staff provided information to the Board regarding the need to upgrade the core server infrastructure due to its age and limited
capabilities to manage the new Virtual Desktop solution.
At the October 27, 2020 Board meeting, District staff requested approval to contract with Lawrence Engineering Group for design and engineering services for the cooling and backup power source at the District Office. Board Trustees did not approve the request and asked District staff to bring the item back with more detail. Additionally, Trustees requested that
District staff investigate the possibility of utilizing Kitchell Construction for some of the construction management - to reduce the overall cost of the service.
As of March 2021, Information Technology has installed the new VDI and server equipment in the data center and is working towards utilizing VDI for CTE Capstone projects in April and May. Existing backup power sources are not adequate to maintain services during power outages. Additionally, HVAC units, while sufficient during cooler temperatures, will not be sufficient in July or August. |
The Lawrence Engineering Group has provided the District with a revised proposal to provide the necessary services for the installation of the cooling and backup power source at the District Office. Per the request of Trustees, this revised proposal provides additional details about the deliverables, utilization of existing construction management services with Kitchell Construction, and reduced costs by $15,000.
District staff is requesting approval to hire Lawrence Engineering Group to design a new HVAC server room retrofit to accommodate new servers, racks, UPS, upgraded HVAC system, electrical revisions and a generator backup. |
Data Center Cooling and Backup Power - $84,500
Fire Suppression System Alt - $20,000
Total Cost: $104,500
COVID Relief Funds, 32200
Department: 0000-5050 |
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Community Compact Core Values
These questions frame our decisions when considering expenditures and initiatives. We want our budget, programs, and priorities to be aligned to our vision, mission, goals, beliefs, and values to ensure we're moving the district in a positive direction our community and trustees believe in and support.
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| X |
Equity Before Equality
Will this prioritize Equity?
| X | Student Centered
Is this focused on students' needs? | X | Collaborative Culture
Will this facilitate a collaborative culture?
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| X |
Excellence for All
Will this promote excellence for all?
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| X |
Learning Organization
Will this further the development of our learning organization?
| X | Community Relationships
Will this foster and deepen relationships with our community partners? | X | Results Oriented
Will this be measured effectively and results oriented?
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HONESTY + COMPETENCY = TRUST
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Madera Unified Strategic Goals
Check the LCAP Pillar supported by this item.
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| X |
Pillar 1:
Equitable access to rigorous high-level programs
| X |
Pillar 3:
Safe and healthy environments for learning and work
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| X |
Pillar 2:
Data-driven professional learning and collaboration
| X | Pillar 4:
Strong relationships with families and community
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Governing Board of Trustees' Goals
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| X |
Clarity and Consistency at All Levels
| X | Excellence in All Things
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| X |
Changing Perceptions & Mindsets of Staff and Community
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| | | | | | | | | This item complies with the following Board Policy(ies) and Board Bylaw(s): |
| BP 0440 - District Technology Plan |
| This items fulfills/complies with Board Policy through the following ways: |
| The Governing Board recognizes that technological resources can enhance student achievement by increasing student access to information, developing their technological literacy skills, and providing instruction tailored to student needs. Effective use of technology can also increase the efficiency of the district's non-instructional operations and governance. The Board is committed to the development and maintenance of a district-wide infrastructure and to providing staff professional development that will allow the implementation of existing and new technologies. |
| Superintendent's Recommendation to the MUSD Governing Board of Trustees: |
| The Superintendent recommends the Board Approve Lawrence Engineering Group proposal for design services of the HVAC and associated plumbing, electrical, and structural design for the District Office Server Room. |
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