| | | | | | | | Meeting Date:
| April 27, 2021 | Agenda Item:
| Request Approval to Award Bid No.031621-Exterior Paint Projects at Multiple School Sites to the Lowest Responsive and Responsible Bidder | | Responsible Staff:
| Todd Lile, Superintendent
Sandon Schwartz, Deputy Superintendent
Curtis Manganaan, Director of Maintenance and Operations
Susan Harautuneian. Director of Purchasing | | Agenda Placement: | Consent | | Effective Dates: | 4/28/2021 |
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| | | | | | | | In accordance with Public Contract Code 22030-22045, and the adopted provisions of the Uniform Public Construction Cost Accounting Act, the District seeks competitive bids through advertisements for contracts involving an expenditure of $60,000.00 or more for public projects.
The purpose of competitive bidding is to stimulate competition and obtain the lowest practical price for the goods and/or services needed. The competitive bidding process can be rather complex, but basically requires that bids be evaluated and awards be made based solely upon a vendor's bid documents submitted in response to the invitation for bids.
The Deferred Maintenance Program (DMP) provides State matching funds to assist school districts with expenditures for major repair or replacement of existing school building components so that the educational process may safely continue. Typically, this includes roofing, plumbing, heating, air conditioning, electrical systems, wall systems, floor systems, etc. Districts are responsible for complying with all laws and regulations for any project undertaken pursuant to the requirements of the DMP. The District's Maintenance and Operations Director and Supervisor are responsible for preparing the deferred maintenance schedule upon completion of annual site inspections. The deferred maintenance schedule criteria include the age of the school, condition of the system, and estimated cost of the project. |
Upon inspection of the school sites according to the deferred maintenance schedule criteria, Dixieland Elementary, Lincoln Elementary and Desmond Middle School were determined to be in need of painting.
The bid was prepared in three (3) sections and awarded by section. Bid Section No.1 for Dixieland Elementary, Section No. 2 for Lincoln Elementary, and Section No. 3 for Desmond Middle School.
On March 16, 2021, the District issued Bid No. 031621 - Exterior Paint Projects at Multiple School Sites. The District held a mandatory job walk for the project on March 23, 2021. Seventeen contractors attended and qualified for bid submittal. On March 31, 2021, the District received six (6) responsive and responsible bids for this project and two (2) non-responsive bids. All bids were reviewed and it was determined that for Bid Section No.1 & 2, European Style Painting was the lowest and responsible bidder.
For Bid Section No.3, Polychrome Construction was the lowest and responsible bidder.
Staff is seeking approval to award Bid No. 031621, Sections 1 & 2 to European Style Painting and award Bid No. 031621, Section 3 to Polychrome Construction. |
Bid Section No.1-Dixieland: $39,000.00
Bid Section No.2-Lincoln ES: $71,000.00
Bid Section No.3-Desmond MS: $86,200.00
Total Projects: $196,200.00 |
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Community Compact Core Values
These questions frame our decisions when considering expenditures and initiatives. We want our budget, programs, and priorities to be aligned to our vision, mission, goals, beliefs, and values to ensure we're moving the district in a positive direction our community and trustees believe in and support.
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| X |
Equity Before Equality
Will this prioritize Equity?
| X | Student Centered
Is this focused on students' needs? | X | Collaborative Culture
Will this facilitate a collaborative culture?
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| X |
Excellence for All
Will this promote excellence for all?
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Learning Organization
Will this further the development of our learning organization?
| X | Community Relationships
Will this foster and deepen relationships with our community partners? | X | Results Oriented
Will this be measured effectively and results oriented?
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HONESTY + COMPETENCY = TRUST
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Madera Unified Strategic Goals
Check the LCAP Pillar supported by this item.
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Pillar 1:
Equitable access to rigorous high-level programs
| X |
Pillar 3:
Safe and healthy environments for learning and work
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Pillar 2:
Data-driven professional learning and collaboration
| X | Pillar 4:
Strong relationships with families and community
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Governing Board of Trustees' Goals
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| X |
Clarity and Consistency at All Levels
| X | Excellence in All Things
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| X |
Changing Perceptions & Mindsets of Staff and Community
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| | | | | | | | | This item complies with the following Board Policy(ies) and Board Bylaw(s): |
| This items fulfills/complies with Board Policy through the following ways: |
| In order to ensure transparency and the prudent expenditure of public funds, the Governing Board shall award contracts in an objective manner and in accordance with law. District equipment, supplies, and services shall be purchased using competitive bidding when required by law or if the Board determines that it is in the best interest of the district to do so. |
| Superintendent's Recommendation to the MUSD Governing Board of Trustees: |
| The Superintendent recommends the Board Approve to Award Bid No.031621-Exterior Paint Projects at Multiple School Sites to the Lowest Responsive and Responsible Bidder |
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